Meeting
Business

Expressions to Use When Attending A Business Meeting

Whether you are going to hold a business meeting or you’re just an attendant of one, it is recommended to master a small list of key expressions that will help you to have both a small talk with the other participants and a hooking speech before your audience. You have to know how to discuss things that are both related to the main topic of the business meeting and even those that lie far behind the main subject.

  1. Welcoming and Introducing:

In case there is anyone new at the business meeting, or if there’s a guest speaker, this is the time to perform all the introductions. The individual, who is in charge for the conference, has the right to introduce a newbie or ask this person to introduce her or himself.

  • We are pleased to welcome (the participant’s name)
  • I’d like to extend a warm welcome to (the participant’s name)
  • Please join me in welcoming (the participant’s name)

Before you carry on to the agenda, make sure to provide a short verbal outline of all primary objectives.

  • Our main aim today is to …
  • We’re here today to …
  • I’ve called this meeting in order to …

 

  1. Agenda Introduction

Time to discuss a new business has finally come! As a rule, you will have to check a list of various discussion items known as “agenda”. The leader of the meeting should start with hooking attendees’ attention to the agenda.

  • What will he/she say?
  • Have you received a copy of the agenda?
  • Shall we take all the agenda points in this order?
  • There are several items on the agenda. 1st, … 2nd, … 3rd, … finally, …
  • If you don’t mind, I would like to go in order today.
  • Let’s move from item 1 to the item 3.

 

  1. Introducing the Agenda First Point

Now it’s time to give a brief review of the first item of the agenda:

  • So, let’s start with …
  • I would suggest we begin with…
  • Steve, would you like to kick off?
  • So, the first item on the agenda is…
  • Gerard, would you like to introduce this item?
  1. Carrying On to the Next Item

Are you done with the previous item of the agenda? Make sure to move to the following smoothly.

  • Now that we’ve discussed the 2nd item let’s now…
  • Let’s move onto the next item…
  • Now we come to the question of…
  1. Transferring Control to the Next Participant

In case you are not the only speaker of the business meeting and it’s time for you to give control over the meeting to the other attendee, the following phrases will land you a helping hand in the process:

  • Next, (participant’s name) is going to take us through…
  • I’d like to hand over to (participant’s name), who is going to discuss the next point…
  • Now, I would like to introduce (participant’s name) who is going to…
  1. Summarizing

Summing up the key points of the business conversation is essential for each attendee will have an opportunity to repeat the basic moments and thus, remember the material very well. To summarize your speech, make sure to make use of the next phrases:

  • To sum up, …
  • Before we close today’s meeting, let me just go over the most important points…
  • Let me quickly sum up today’s main points…
  • Shall I summarize the main points?
  1. Ending Up

Rounding up the business meeting may require several phrases to be used in order to sum up everything that you have discussed, thanking every participant for coming, and then closing up the meeting. To cut the story short, one may use the following word combinations:

  • If there are no other comments, I’d like to end this meeting up.
  • Let’s bring this to a close for today.
  • Right, it looks as though we have successfully covered the key items.

 

When the business meeting is over, make sure to stay polite and thank all attendees for coming. The outcome of the meeting may differ depending upon the discussed matters, but “Thank you all for attending” or “I’d like to thank [name] (and [name]) for coming over from [place]” are a must!

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